Reimbursement Policies

HCIC Funded Students

Rental Cars - HCIC-funded students will be reimbursed up to the cost (TBD) of ground transportation arranged by Conlin Travel or the HCIC admin.

If HCIC-funded students share a rental car, the driver (rentee) can be reimbursed up to the cost of ground transport (TBD) for the students who would have taken the arranged airport shuttle.

Mileage -- HCIC-funded students who live near Pajaro Dunes Resort can drive their own car to Pajaro Dunes Resort. Mileage is reimbursed at 54 cents per mile for round-trip miles between their home and the resort but no more than economy domestic airfare (two-week advance purchase) from the airport closest to their home.

Paying Students

Paying students should consult with the faculty member that invited them for more details on their university's reimbursement policies.

Reimbursement Instructions

HCIC Funded Students

Reimbursement forms will be provided upon request. These need to be submitted with original receipts to Todd Stuart ( by the last day of the conference or mailed within 2 weeks after the conference ends to:

Todd Stuart